Equipment fails unexpectedly because routine oil changes and filter replacements were never recorded.
Entire production lines grind to a halt costing thousands of dollars per idle hour.
M-12 · Operations
Maintenance management system (CMMS)
Shift from reactive breakdown repairs to scheduled predictive equipment maintenance
- Typical timeline
- 6–10 weeks
- Core team
- Industrial Systems Engineer, Mobile Developer
- Primary platforms
- Odoo Maintenance · Custom CMMS Core · Dynamics Field Service
- Method
- IDEA · D-01 to A-02
Why the current way breaks
What this looks like on a normal Tuesday
What we build
Engineered capabilities, not generic templates
Preventive & Condition-Based Maintenance Triggers
Maintenance work orders generated automatically based on run-hours, sensor telemetry (vibration/temperature), or elapsed calendar days.
Technical detail
IoT telemetry integration, MTBF and MTTR calculation engines.
Outcomes
Scheduled
Preventive maintenance
By calendar, meter reading or condition.
Reserved
Spare parts for planned work
Parts are allocated when the job is scheduled.
We measure your baseline in discovery and report against it. No borrowed percentages.
Automation built in
Workflows that run on top of this module
Sensor Anomaly → Automated Technician Dispatch
Vibration sensor detects bearing wear exceeding threshold, schedules maintenance request, reserves replacement bearing, and assigns technician.
- Vibration Sensor Spike
- Failure Risk Probability AI
- Work Order & Parts Reserved
- Technician Dispatched on App
Event-driven trigger with retry queue · human sign-off where set
Services
What we offer for Maintenance (CMMS)
Buy one service or the whole set. Each card links to the page that covers it in depth.
Process mapping
How Maintenance (CMMS) work runs today, including the spreadsheets nobody mentions.
Configuration
Maintenance (CMMS) set up on the platform that fits, standard features first.
Data migration
Existing Maintenance (CMMS) records cleaned, de-duplicated and moved.
Integrations
Maintenance (CMMS) connected to the tools that stay.
Automation
The repetitive Maintenance (CMMS) paperwork automated, with approval gates.
Training
Role-based training and recorded guides for Maintenance (CMMS) users.
Support
Fixes and improvements after go-live.
Approach map · Business systems implementation
How a Maintenance (CMMS) project runs, week by week
Open any stage to see what we do, what you receive and what we need from you.
We sit with the people doing the work and map how orders, stock and money actually move today, including the spreadsheets nobody mentions in the first meeting.
What happens
- Process walk-throughs with key users
- Inventory of every data source
- Quantifying where time is lost
What you get
- Current-state process map
- Data source and quality audit
- Scope baseline
What we need from you
- Sample invoices, orders and spreadsheets
- Two-hour interviews with each department lead
Risk handled
Critical spreadsheets that management does not know staff rely on.
We design the data model, roles, approval rules and integrations on paper before anything is configured.
What happens
- Data model design
- Chart of accounts review
- Approval matrix design
What you get
- Solution blueprint document
- Role-by-role screen wireframes
- Data dictionary
What we need from you
- Sign-off on the chart of accounts and permission structure
Risk handled
Sales and warehouse asking for conflicting things mid-build.
We provision environments, configure the standard modules to the blueprint, and build any approved extensions.
What happens
- Environment setup and hardening
- Module configuration
- Approved custom development
What you get
- Working staging environment
- Configured modules matching the blueprint
What we need from you
- Tax settings, bank details and branding assets
- Named admin users
Risk handled
Configuration drifting away from what was agreed in the blueprint.
We extract customers, vendors, products and balances from your current tools, remove duplicates and load trial datasets you can check.
What happens
- Migration scripts
- Duplicate detection
- Trial balance reconciliation
What you get
- Staging database loaded with cleaned data
- Reconciliation sheet
What we need from you
- Decisions on flagged duplicates
- Lists of inactive products and customers to archive
Risk handled
Bad legacy data being carried into the new system on day one.
We connect the system to the tools that stay: banks, e-commerce stores, payroll, shipping and anything else agreed in the blueprint.
What happens
- API and webhook connectors
- Error handling and retries
- End-to-end integration tests
What you get
- Tested integrations in staging
- Integration runbook
What we need from you
- API credentials and vendor contacts for connected systems
Risk handled
Silent sync failures that nobody notices until month-end.
Your staff test real scenarios in staging and learn the system role by role, with recorded guides they can return to.
What happens
- Role-based training sessions
- Scenario testing
- Fix sprints on UAT findings
What you get
- Signed UAT test matrix
- Recorded training library
What we need from you
- Key users available about four hours a week for testing
Risk handled
Staff meeting the system for the first time on go-live day.
We freeze the old system, move the final changes across, verify opening balances and switch over, usually across a weekend.
What happens
- Final delta migration
- Opening balance verification
- Hardware and scanner checks
What you get
- Live production system
- Signed cutover checklist
What we need from you
- A data-entry freeze on the old system at an agreed time
Risk handled
Downtime during trading hours.
The team that built the system stays on it after go-live: fixing issues on the day they surface, adjusting screens staff struggle with, and sitting with finance through the first month-end close.
What happens
- Daily check-in with your project lead
- Same-day fixes and small adjustments
- First month-end close support
What you get
- Hypercare issue log with resolutions
- First month-end close sign-off
What we need from you
- A 15-minute daily call with your project lead
- Staff reporting problems as they happen, not at the end of the week
Risk handled
Early friction pushing staff back to the old spreadsheets.
With clean data in one system, we automate the repetitive work around it: invoice capture, reorder drafts, approval routing and alerts.
What happens
- Automation opportunity review
- Workflow and agent build
- Monitoring and tuning
What you get
- Live automation workflows
- Monthly report of hours recovered
What we need from you
- A ranked list of the bottlenecks you want gone next
Risk handled
The new system settling into a passive record-keeping tool.
Supported platforms
Where we implement this module
ERPNext & Frappe
Best whenCompanies wanting complete software and data sovereignty without vendor lock-in.
Platform details
Odoo Enterprise
Best whenCompanies wanting ERP, CRM, Inventory, and Accounting unified in one single database without brittle connectors.
Platform details
Custom core
Best whenYour process is your advantage and no platform's standard flow fits it.
When we build custom
Hardware & ecosystem connectivity
Connected to the tools that stay
Barcode & RFID
Zebra, Honeywell, GS1-128 scanners
Shipping & logistics
FedEx, UPS, DHL, ShipStation
Payments
Stripe, Razorpay, Adyen, ACH & SEPA
Messaging
WhatsApp Business API, SMS, email
Commerce
Shopify, WooCommerce
Event streaming
Apache Kafka, RabbitMQ, Redis
Identity & SSO
Okta, Entra ID, OAuth 2.0, SAML 2.0
Document AI
Claude, OCR engines, form recognizers
For the technical evaluator
Data model and deployment guardrails
Data model & schema
Equipment, Asset, Maintenance Request, Maintenance Stage, Parts BOM, Meter Readings.
Migration & cutover
Asset equipment registry, serial tag allocation, manufacturer maintenance manuals import.
API surface & webhooks
MQTT/HTTP sensor telemetry endpoints, technician mobile API.
Deployment & hosting
Industrial edge gateway or secure cloud.
Client work · published with client consent
Read how we ran real projects: the problem, the system we built and what changed, each published with the client's written consent.
FAQ
Questions buyers ask before they sign
Cost, timeline, data migration and what we need from your team, answered plainly.
Ask us directlyCan technicians use QR codes on machines to log repairs?
Yes. Every machine carries a durable QR code; technicians scan it with their phone camera to instantly view machine service history and log maintenance.
For a connected business
Modules that connect to this one
Operations
M-05
Manufacturing & MRP
Manufacturing Execution & MRP
Plan production schedules based on actual machine capacity and material availability
Multi-Level Bill of Materials
Work Center Scheduling & Gantt Dispatch
Planned
Preventive maintenance against machine hours
1 pre-built flow
Explore module
Operations
M-04
Inventory & Warehouse
Inventory & Warehouse Management
Stock visibility down to the individual bin, shelf and serial lot
Barcode & RFID Mobile Scanner Workflows
Dynamic Putaway & Picking Routes
Scan-verified
Every pick and put-away
1 pre-built flow
Explore module
Operations
M-01
Enterprise ERP
An ERP built around how your operation actually runs, not textbook workflows
Unified General Ledger & Financial Accounting
Multi-Location Inventory & Lot Tracking
Demand-Driven Procurement Workflows
One ledger
Stock, orders and finance in one database
3 pre-built flows
Explore module
Next step
Scope your Maintenance (CMMS) project
Book a 30-minute consultation, or start the configurator with this module already selected.
Book a consultation Scope your project
First call: 30 minutes · A senior consultant, not a sales rep