AI automation · Sales & marketing
AI appointment scheduling assistant
Zero email ping-pong. Meeting slots confirmed in a single exchange.
- One exchangeSlot offered and confirmed
- RemindersBy email or SMS
- Time zonesHandled for every attendee
How it runs
From incoming event to a verified update in your system
- Meeting intent detected Inbound email, WhatsApp message, or website request
- Schedule negotiation Extracting requested duration, dates, and time zones
- Live calendar availability check Enforcing buffer rules, working hours, and rep capacity
- Calendar invite & video link Generating Zoom / Teams link and sending calendar invite
- Automated reminders WhatsApp and calendar notifications 24h & 1h prior
Guardrails
The model reads. Rules decide. A person approves.
- Human approval gatesAnything below your confidence threshold goes to a person with the context filled in.
- Deterministic numbersPrices, tax, ledger amounts and stock are computed by code, never by the model.
- Your data stays yoursNot retained or used to train third-party models.
Can we schedule a 45-minute discovery call sometime this Thursday afternoon UK time?
Calendar check: AE availability for Thursday afternoon GMT · Slots: 2:00 PM GMT, 3:30 PM GMT · Buffer verified.
We'd be glad to. I have Thursday at 2:00 PM or 3:30 PM London time available with our technical architect. Would either of those work for you?
Grounded in live databaseWhat we build
Capabilities
Scheduling by email reply
Instead of forcing buyers to click a static booking link, the agent can converse directly via email to find, confirm, or reschedule meetings.
Dynamic Video Conference Generation
Automatically generates secure Google Meet, Microsoft Teams, or Zoom links and attaches them to the mutual calendar invite.
Global Time Zone Normalization
Translates between IST, GMT, EST, PST, and European time zones flawlessly, completely eliminating scheduling miscommunications.
Proactive Multi-Channel Reminders
Sends gentle confirmations and agenda details over WhatsApp and email prior to the call, cutting no-show rates in half.
Before and after
What changes, step by step
Scheduling friction
5 to 7 back-and-forth emails: "Does Tuesday work? How about 3?"
Confirmed in a single exchange
Time zone errors
Reps miss meetings because someone mixed up EST and PST
Automatic time zone translation calibrated to both parties
Calendar buffers
Reps booked back-to-back with zero prep or transition time
Configurable 15-minute buffers and daily meeting limits enforced
Rescheduling
Painful re-negotiation email chain when someone has a conflict
Prospect can click or reply to choose a new slot instantly
Which calendar systems are supported?
Google Workspace (Google Calendar), Microsoft 365 / Outlook, and Apple iCloud calendars via direct OAuth synchronization.
Does it prevent overbooking?
Yes. It checks real-time busy slots across all connected personal and professional calendars before proposing any time slot.
Can we require qualification before booking?
Yes. You can enforce questions (such as company size or project scope) before the agent makes calendar slots available.
Next step
Ready to automate appointment booking in your business?
A 30-minute call. We look at your workflow and sample inputs and show how the automation would connect.
First call: 30 minutes · A senior consultant, not a sales rep